Rental Software


The ARM system offers full Point of Rental/Point of Sale functions with the ability to process cash reconciliation for multiple terminals and cash drawers. In addition to contract deposits and payments, miscellaneous cash payouts are easily accounted for. During Contract Entry, you can easily accept multiple deposits, recording the date, receipt type (e.g. cash, check, Visa), and the amount received. A reference field can be used to record a check number, or customer receipt number, and additional fields for credit card capture all necessary information.
Features
36 Bank Codes	Maintain up to 36 bank codes for each company. Used to identify characteristics of your bank accounts, bank codes are also assigned to represent each “cash drawer” bank account.	Multiple Cash Drawers	Setup a single, or multiple cash drawers for your company. For each cash drawer, you will specify the associated bank codes, and general ledger posting accounts. ARM maintains the date and time the cash drawer was last reconciled, and the current balance.
Unlimited Receipt Types	Establish an unlimited number of receipt types to indicate the methods of payment your company accepts (e.g. cash, check, Visa, etc.). For each receipt type, you will maintain data such as: asset account, whether cash drawer should be opened, whether this type should be included in the bank deposit, as well as additional pertinent fields associated with credit cards.	Cash Paid Outs	Easily track paid outs through ARM, even denoting the paid out type (gas, travel, etc.) and the general ledger account where these expenses will post.
Easily Edit Deposits	If necessary, you may edit deposit information recorded on a contract during reconciliation.	Cash Drawer Reconciliation	Use the Cash Drawer Reconciliation program to edit receipts, process paid-outs, and perform the reconciliation. During the Cash Drawer Reconciliation and Update, ARM will automatically create cash receipts for the payments and deposits associated with Contracts and Invoices entered during the day.
Interface To Accounts Receivable	Once cash drawer reconciliation is complete, the reconciliation register is printed and updated, creating Cash Receipts Entries in the Accounts Receivable module.	Change Calculated	When the deposit exceeds the contract amount, ARM will calculate the overage and prompt you whether it is to be returned to customer. If you choose not to refund the overage, it will remain as a deposit against the contract.
Refunds Due By Check	If you processed a Return Invoice and determined that you wanted to refund the deposit by Check, a report is included with the Reconciliation Register, which will indicate the deposit checks that are due to be returned.
Screen Shots
	Contract Receipt Entry		Cash Drawer Reconciliation - Main
	Cash Drawer Reconciliation – Edit Receipts		Cash Drawer Reconciliation – Paid Outs
	Cash Drawer Reconciliation – Reconcile		Bank Code Maintenance
	Cash Drawer Maintenance		Terminal Maintenance
	Receipt Type Maintenance		Receipt Type Maintenance – Additional Data
	Cash Paid Out Maintenance

Cash Management

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